These options allow you to define, modify, or view the envelope, label, font, printer, and data file (mailing list) definitions used in setting up jobs.
Valid Function Keys Are:
SELECT - Choose an option.
ESCAPE - Return to the Main Menu.
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FONTS
This option allows you to define fonts to be used with The Mail Machine. You can define Internal Fonts (fonts built into the printer), Cartridge Fonts (fonts that you plug into the printer), and Soft Fonts (fonts that are "downloaded" from a disk file to the printer). A few Internal and Cartridge Fonts have already been defined.
Available Function Keys Are:
SELECT - Select desired menu option.
ESCAPE - Return to the previous screen.
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To define Internal or Cartridge Fonts, you must know all characteristics of the fonts - orientation, symbol set, pitch, point, stance, stroke weight, and typeface. Such information can usually be found in manuals or documentation that accompany the printer (for Internal Fonts) or the cartridges.
To define (install) Soft Fonts, you must know the subdirectory path where your soft font files reside on your disk.
Example: C:\WP51\FONTS
Once you have defined a font (Internal, Cartridge or Soft), you can select it for use with any job.
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ENVELOPES
This option allows you to add, modify, delete or view envelope definitions. A few standard envelope sizes are already defined. Once you have added a new envelope definition, you can modify or delete it, as necessary.
The valid function keys are:
INSERT - Add a new envelope definition.
MODIFY - Modify an envelope definition.
DELETE - Delete an envelope definition.
SELECT - View an envelope definition.
ESCAPE - Return to the previous screen.
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You must supply the following when defining a new envelope:
o a unique name for identifying the Envelope,
o the Height, and
o the Width.
The Height and Width are in inches, measured to the nearest 1/1000th inch. The Envelope Name must be unique - that is, no other envelope can have the same name. When setting up a new envelope job, you will select an envelope based the unique Envelope Name.
Note 1: An envelope definition cannot be deleted if it is being used with any envelope job.
Note 2: The pre-defined envelope definitions cannot be modified or deleted.
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LABELS
This option allows you to add, modify, delete and view label definitions. A few standard label sizes are already defined. Once you have added a new label definition, you can modify or delete it as necessary.
The valid function keys are:
INSERT - Add a new label definition.
MODIFY - Modify an label definition.
DELETE - Delete an label definition.
SELECT - View an label definition.
ESCAPE - Return to the previous screen.
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You must supply the following when defining a new label:
o a unique name for identifying the label,
o the Height and Width of the label sheet,
o the Orientation of the label sheet,
o the rectangular Height and Width of an individual label,
o the Top and Left Margins of the label sheet,
o the distance from the bottom of one label to the top of
the next,
o the distance from the right side of one label to the left
side of the next, and
o the number of Rows and Columns of labels.
All dimensions are in inches, measured to the nearest 1/1000th inch. The Label Name must be unique - that is, no other label can have the same name. When setting up a new label job, you will select a label based the unique Label Name..
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Note 1: A label definition cannot be deleted if it is being used by one or more label jobs.
Note 2: the pre-defined label definitions cannot be modified or deleted.
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PRINTERS
This option allows you to setup the software to work with your printer(s). You must supply the following in order to complete the printer setup:
o the parallel port (LPT1-3) your printer is accessing (most printers use the LPT1 parallel port; if you are using a serial interface (COM1, etc), you must use the DOS MODE command for redirecting parallel printer output your computer's COM port),
o the type of printer that you have (LaserJet 500+, Series II, etc),
o whether alternate software will be downloading the soft fonts, and
o the amount of printer memory installed in the printer (required only if alternate software is NOT downloading the soft fonts).
All printers are initially setup to use a LaserJet Series II printer with the standard 512K bytes of printer memory. Modify the information as necessary.
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Valid Function Keys Are:
MODIFY - Modify a printer setup.
SELECT - View a printer setup.
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LABEL JOBS
This option allows you to setup your label printing into jobs. Label Jobs include:
o a unique name for identifying the job,
o the labels to be used,
o the (optional) data file to be used,
o the (optional) graphic(s) to be printed,
o the (optional) message(s) to be printed,
o the fonts used to print text,
o the printer to be used, and
o other optional information.
Once you have setup a job, the job remains intact. Afterwards, all you must remember is the name you have given to it.
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Valid Function Keys Are:
INSERT - Add (setup) a new Label Job.
MODIFY - Modify a Label Job.
DELETE - Delete a Label Job.
SELECT - View a Label Job.
ESCAPE - Return to the Main Menu.
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GRAPHICS
This option allows you to add, modify, delete or view graphics definitions. Once a graphics definition is added, you can modify or delete it, as necessary.
Valid Function Keys Are:
INSERT - Add a new graphic definition.
MODIFY - Modify a graphic definition.
DELETE - Delete a graphic definition.
SELECT - View a graphic definition.
ESCAPE - Return to the previous screen.
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You must supply the following when defining a graphic:
o a unique name for identifying the graphic
Example: 'My Company Logo'
o the full path (file) name of the graphic file
Example: D:\GRAPHICS\MY_LOGO.PCX
Note 1: A Graphic definition cannot be deleted if it is still being used with one or more jobs.
Note 2: Presently, PCX (PC Paintbrush) and PCL (Hewlett-Packard Printer Command Language) graphics are supported.
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DATA FILES
You have the option to "manually" enter addresses just before you print jobs (like using a typewriter), or to retrieve the information from Data Files. Such Data Files are usually created by database applications, word processors, or text editors.
This option allows you to specify the Data Files that contain the addresses (or other information) to be retrieved and printed with your jobs. Once a Data File is defined, the definition can be modified or deleted.
Valid Function Keys Are:
INSERT - Add a Data File definition.
MODIFY - Modify a Data File definition.
DELETE - Modify a Data File definition.
SELECT - View a Data File definition.
ESCAPE - Return to the previous screen.
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In order to define a Data File, you must supply:
o a unique name for identifying the Data File
Example: 'XYZ Clients'
o the full path (file) name of the data file,
Example: C:\DB3\CLNTXYZ.DAT
o the number of lines per record.
Note 1: A Data File definition cannot be deleted if it is being used by any job.
Note 2: Presently, the only files from which data can be retrieved (imported) are ASCII text files. Most database applications, word processors, and spreadsheets have the ability to create (export) ASCII text files compatible with The Mail Machine.
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ENVELOPE JOBS
This option allows you to setup your envelope printing into jobs. Envelope Jobs include:
o a unique name for identifying the job,
o the envelope to be used,
o the (optional) data file to be used,
o the (optional) graphic(s) to be printed,
o the (optional) message(s) to be printed,
o the fonts used to print text,
o the printer to be used, and
o other optional information.
Once you have setup a job, the job remains intact. Afterwards, all you must remember is the name you have given to it.
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Valid Function Keys Are:
INSERT - Add (setup) a new Envelope Job.
MODIFY - Modify an Envelope Job.
DELETE - Delete an Envelope Job.
SELECT - View an Envelope Job.
ESCAPE - Return to the Main Menu.
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Soft Font Paths
This option allows you to specify the subdirectories where your soft font files are located. This process is also referred to as "font installation."
Valid Function Keys Are:
INSERT - Add a new soft font path and install all soft fonts therein.
MODIFY - Update font information for a soft font path.
DELETE - "Uninstall" all of the soft fonts found in a soft font path.
SELECT - View all of a path's soft fonts and their characteristics.
ESCAPE - Return to the previous screen.
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Note 1: MODIFYing installs any new fonts into the software which have been added to the soft font path since last installing any fonts. Any soft font files which have been deleted from the path since being installed are "uninstalled," or forgotten. MODIFY is only useful if soft font files have been added to or deleted from a soft font path 1) since installing (INSERTing) the fonts for the first time, or 2) since last updating (MODIFYing) the font information for the path.
Note 2: DELETEing causes the software to uninstall the soft fonts previously installed from the soft font directory. No files are deleted. If any of the fonts being uninstalled were being used by a job, the fonts of such jobs will be set to the appropriate Default Font. If a Default Font is uninstalled during the process, the new Default Font is set to the default internal font.
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FONTS
This screen shows a list of the fonts associated with the selected Font Cartridge or Soft Font Path.
Valid Function Keys Are:
INSERT - Add a new font definition.
MODIFY - Modify a font definition.
DELETE - Delete a font definition.
(options above are not valid with Soft Fonts)
SELECT - Designate font as default font.
ESCAPE - Return to the previous screen.
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SOFT FONT SUBDIRECTORY
Enter the full path name of a subdirectory where soft font files are located. When you have entered the full path name, press the SELECT key. All soft fonts found in the path are automatically installed.
Valid Function Keys Are:
SELECT - Accept the entered path.
INSERT - Show the valid subdirectories of the currently entered path.
ESCAPE - Return to previous screen.
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UPDATE PATH'S SOFT FONTS
Select YES if there have been any soft font files either added or deleted from the selected subdirectory since last installing fonts from this subdirectory. Otherwise, select NO.
If you have not made any changes in the subdirectory and you still select YES, never fear - you cannot ruin anything by doing so.
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Enter Cartridge Name
Enter the name by which you wish to identify the cartridge.
Valid Function Keys:
SELECT - Accept the entered Cartridge Name.
ESCAPE - Abandon editing the Cartridge Name
and return to the previous screen.
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Font Cartridges
This option allows you to add, delete or view Font Cartridge definitions. A few popular cartridges and their fonts have already been defined for you. Once you have added a new cartridge definition, you should select that cartridge and begin adding the corresponding font definitions. You can also delete it, if necessary.
Valid Function Keys Are:
INSERT - Add a new Font Cartridge definition.
DELETE - Delete a Font Cartridge and all associated font definitions.
SELECT - Add, modify, delete and view the individual font definitions of the cartridge.
ESCAPE - Return to the previous screen.
Note: The Pre-defined Font Cartridges (and their fonts) cannot be deleted or modified.
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MAIN MENU
This is the Main Menu. Select one of the three menu options by positioning the highlight over the desired option and pressing the Enter key. Or, press the Escape key to exit the program. The following options are available:
o Envelope Jobs - select this option to add, modify, delete, view or print envelope jobs.
o Label Jobs - select this option to add, modify, delete, view or print label jobs.
o Job Elements - select this option define, modify, delete or view information about envelope, label, font, printer, and data file (mailing list) definitions used in setting up jobs.
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